ShareGate Management provides easy-to-use features that can help you govern, secure, and oversee the teams and groups in your Microsoft environment.
We've created this best-practices guide to help you get started, so you can put policies in place and manage Microsoft with confidence.
Let's go! After creating your ShareGate Home account, open ShareGate Management and use your global admin Microsoft credentials to consent ShareGate on your tenant.
Tip: Read through this guide while ShareGate performs the initial crawl of your Microsoft environment.
- How ShareGate Management works
- User access
- Groups, teams, communication sites, and policies
- How to use this guide
How ShareGate Management works
ShareGate Management is a centralized interface to manage teams and Microsoft 365 groups---all from your web browser.
When you consent your tenant, ShareGate is able to:
- Crawl your tenant to capture and display relevant information.
- Perform tasks using application and delegated permissions.
- Collaborate with the team and group owners in your organization.
Note: Security is one of our highest priorities. We comply with industry standards and we have internal policies to ensure your data is protected. For details on our policies, see Security overview.
For the first connection only, a global admin must consent ShareGate on your tenant.
Once that's done, anyone with global admin, SharePoint admin, or groups admin permissions can log in to ShareGate Management with their Microsoft 365 account.
Though you cannot explicitly give access to your users who do not have proper permissions (i.e. at least SharePoint admin), you can restrict users who already have access. For more information on this, see How can I manage user access to ShareGate?
Groups, teams, communication sites, and policies
We reference policies, groups, teams, and communication sites in this guide.
- Policies are management plans that you can implement with ShareGate. We'll explain each of the policies in more detail in the following sections.
- A Microsoft 365 group is a membership service in Azure Active directory (AD) that lets you connect multiple Microsoft 365 teamwork services.
- Microsoft Teams is a chat-based collaboration hub based on the foundation of Microsoft 365 groups, where users can create teams for daily work.
- Communication sites are SharePoint sites that are specifically designed to relay information to large audiences.
Tip: The person who creates a team, group, or communication site is called the owner. Owners are needed to take action on the policies you set up with ShareGate.
For more details on the nuance of teams and groups, check out our article What is the relationship between Microsoft Teams, Microsoft 365 Groups, and Microsoft services?
How to use this guide
This guide is arranged in steps to help you plan and implement your governance policies with confidence.
We'll go over the different parts of ShareGate Management, provide you with general information about things to look for, and offer useful links to more detailed information.
The sections of this guide are:
- Navigate ShareGate Management - A brief overview of what you can accomplish in each section of the module.
- Unpack and plan policies - Here we summarize the policies that ShareGate has for management and governance.
- Test ShareGate Management - Experiment with ShareGate's features to gain first-hand experience before you turn on automation or begin collaborating with owners.
- Order of operations - This short framework is the flow that we suggest when you start implementing the ShareGate Management features for your organization.
- Next steps - If you're ready for more, we have some advanced features to share.