Microsoft 365 lets you share content with people from outside your organization with their external sharing features. ShareGate's external sharing management features help you ensure no critical data is shared improperly outside your business.
Create an External sharing review policy and set custom external sharing reviews based on data sensitivity. Then, use ShareGate to collaborate with team and group owners so they can be responsible for reviewing external sharing links and guest access.
Note: ShareGate does not detect content shared through direct access within SharePoint Online, only content with sharing links is detected. New external shares will appear the next time ShareGate crawls your environment. The time it takes for new items to appear can be influenced by a few factors, such as the size of your tenant and the number of items with custom permissions.
- External sharing review policy
- Custom external sharing reviews for sensitivity tags
- Manage external sharing manually
External sharing review policy
The External sharing review policy lets you define how often external sharing links and guest access are reviewed. Activate the policy and ShareGate will notify owners when it's time for a review.
Set the start date, review recurrence, and choose your communication method in the Settings, under Policies.
For more information, see Set up and automate the External sharing review policy.
Custom external sharing reviews for sensitivity tags
Create a custom external sharing review for any sensitivity tag that permits shared content and guest access. For example, set a custom start date and review recurrence so owners of teams or groups with higher sensitivity review the external sharing links and guest access more often.
Customize sensitivity tags from the Settings, under Policies.
For more information, see Create and edit sensitivity tags.
Manage external sharing manually
Monitor and manage external sharing and group access yourself from the Manage page.
For more information, see Manage external sharing and guest access manually.
Delegate the decision-making to owners whenever you need. For details, see Ask owners about external sharing links and guest access.
Stay up-to-date on the status of your external sharing reviews from the External sharing reviews dashboard, Manage page, and through status emails.
For more information, see Monitor external sharing reviews.